What is the difference between the Intranet and the Internet?
In 1996, Frontier Technologies introduced a product called the “Intranet Genie”. This product contains a bundle of applications that supported document sharing, employee discussions, electronic messaging and communication tools. The introduction of the Intranet, was dismissed by critics, but it all changed when businesses started to realize the importance of an Intranet and how it can benefit the company. Intranet Software products is / was designed with the purpose of being convenient and easy to use. It contains all the necessary features that contributes to the employees’ success.
The concept Intranet and Internet can sometimes be confusing, as there are similarities between them, but they are two different things. The Internet is what is known as the World Wide Web and Intranet is an internal or private network of an organization. Both the Internet and Intranet use internet technologies (TCP/IP protocols and hypertext).
There are a few features which can be used to differentiate the Intranet and the Internet from each other. The one main difference between these two concepts, is that Intranet users can use the Internet without any interference of hackers or unauthorized personal, as the Intranet has a security system, like firewalls and password-protection access that block the unauthorized users. The only way to have access to the Intranet, is if access has been granted to you. Anyone can access the Internet, as there is no password restrictions to collect information from the Web.
Intranet also have the benefit of not necessarily requiring an internet connection to access the information on the Intranet. An Intranet portal can operate as a separate entity as long as your company doesn’t require any Internet access to gather information.
The broad bandwidths that are used in Intranet portals, ensures that your employees can communicate faster with one another and to access the necessary information easier. The use of an Intranet portal provides you as the owner of your company to control your business easier as well as to manage your employees more successfully. Intranet portals also have the benefit of 1) minimizing paperwork (which contributes towards a paperless solution and being more environmental friendly), 2) increasing the employees’ productivity, 3) add flexibility and 4) versatility. With these benefits Providence Software Solutions can and will save your company money and increase the profit margin of the company.
With a clear understanding of what differentiates the Intranet from the Internet, we will now discuss the different Intranet Applications, the design of the Intranet, the cost of setting up and running / managing an Intranet portal.
The inter-office email system is the most popular Intranet application. The email system allows for successful communication among your employees. When your Intranet is connected to the Internet, it allows your employees to access their emails through the Internet, but in case your company does not have an Internet connection, a special email software package can be purchased and installed to ensure that your employees has the benefit of communicate with ease.
There are many tools (html editors, database and forms interfaces, java applets and java script) to the mangers disposal, in order to successfully implement the Intranet. A well designed portal can save your company time and by saving time, you can save money. When it comes to the design of the Intranet portal, one need to pay careful attention to the designing details that will allow employees to have easy access to the relevant information.
Intranet experts, Anthony Schneider and Christopher Davis said that the; “successful process oriented Intranets look and work as differently as the processes they enable, but they share several common characteristics. First they are built on smart information design. Secondly they focus on tasks, not documents and aim to integrate those tasks into distinct processes. The best Intranet encourage collaboration by creating shared and familiar spaces that reflect the personality of the company and create a common ground for all employees.”
Schneider and Davis also state; “As the Intranet creates new forms of collaboration, it will challenge the traditional ways of doing work and obtaining information. For the Intranet portal to be successful, it must provide ways of empowering all employees, offering concrete incentives for employees to use, and encourage them to use the Intranet”. Company owners who implemented Intranet portals and using it correctly, will notice an increase of productivity among their employees, as they can communicate faster with one another, the amount paperwork has been reduced and they can obtain the information they need faster and more effectively.
Once you have decided to implement Intranet in your company, you need to consider the cost for setting, running and maintaining the Intranet portal. The cost associated to setup the portal includes the hardware (server and network adapters), software & utilities and installation. Providence Software Solutions offers the service of providing solutions within your company’s budget expectations. The whole installation process can occur faster, if there is an existing TCP/IP network and an extra machine that can act as the server. The extra machine will need a proper Web server software and network card installed and it may require a memory upgrade and added disk space. As soon as everything has been installed and the server is up and running, the hardware needs to be updated from time to time, just to ensure that the server can handle all the increasing traffic. The only ongoing cost with regards to the Intranet portal is the labor of your employees who will have the job description of maintaining the Intranet. Depending on your company’s requirements, Providence Software Solutions will ensure that everything goes smoothly and we will walk the extra mile with your company.
If your company does not have an Intranet portal, Providence Software Solutions will provide the service of Intranet and Internet portals, as we built and continue to support and maintain several enterprise portals using custom Personal Home Page (PHP) and Microsoft SharePoint 2013 portals.
Custom PHP is a well evolved scripting language that is particularly well suited for producing dynamic web pages. In 2007 PHP was listed as the most popular module on servers with over 20 million Internet domains using PHP. Custom PHP Development allows us to create interfaces for updating your website from any web browser, with little need to understand any scripting languages.
If you are still not sure whether the implementation of an Intranet portal will benefit your company, you should reconsider it as there are large corporations like Turner Entertainment Group, Ford Motor Company and IBM (also one of Providence Software Solutions clients) who have successfully implemented Intranets into their corporate structure. Intranet portals are not only there for the large companies, but small companies can also benefit from the Intranet portals.